Main Event Studio — How to Share Your Video Invitation

Main Event Studio — Client Guide

Share Your
Video Invitation

You have your MP4 — now get it to your guests. This guide walks you through every option, from a free two-minute send to a fully managed RSVP experience, with step-by-step instructions and honest pricing.

Your video is ready — here's how to deliver it

Step one

Choose Your Approach

Three paths, depending on how much control and tracking you want. All of them start with the MP4 we delivered to you.

Free & Fast
Share a Link
Free — no accounts needed
Upload to YouTube or Vimeo, share the link via text or email. Simple and instant.
  • Works for any guest list size
  • Guests watch in one tap
  • No RSVP or meal tracking
  • Best for save-the-dates or casual sharing
See how →
Most Popular
Paperless Post
~$46–$57 for 100 guests
Send your video invitation with RSVP tracking, meal choices, and per-guest open tracking — all in one platform.
  • Your video front and center
  • RSVP tracking built in
  • Meal + dietary notes
  • Personal email sent to each guest
See how →
Full Control
RSVPify
Free up to 100 guests · $72/year+
Private event page, invite-only access, guest dashboard, meal tracking, seating charts, and caterer export.
  • Invite-only — no uninvited RSVPs
  • Real-time host dashboard
  • Auto-reminders to pending guests
  • Export guest + meal list for caterer
See how →

Before Anything Else

Upload Your Video Online

Email providers can't send a large MP4 as an attachment — the file is too big and most inboxes will block it. You need to host it online first, then share the link. This takes about two minutes.

01
Go to YouTube or Vimeo
Both are free. YouTube is easier to set up. Vimeo looks cleaner — no ads, no suggested videos around your invitation — which is worth the extra two minutes for a wedding.
02
Upload your MP4
Click the upload button, select your file, and wait 2–5 minutes for processing.
Important: Set privacy to "Unlisted" (YouTube) or "Private with a link" (Vimeo). This means only guests you send the link to can watch — it won't appear in search results or on your public profile.
03
Copy the link
Once processed, click Share and copy the URL. Save it somewhere handy — you'll use this link for whichever sending method you choose below.

Option B — ~$46–$57 for 100 guests

Paperless Post

Guests receive a personalised invitation email with your video linked prominently. You track RSVPs, meal choices, and who has and hasn't opened their invitation — all from a clean host dashboard. Pricing uses a Coins system: roughly $46–$57 for 100 guests depending on the design template chosen.

Setting Up Your Invitation
  1. Create a free account at paperlesspost.com — no payment needed to start
  2. Choose a design template — click Cards > Weddings. Simpler templates cost fewer Coins; premium designs cost more
  3. Add your event details — names, date, time, venue, dress code. Everything is fully customisable
  4. Link your video — in the message body, type something like "Watch our personal message to you" and hyperlink those words to your video URL. This is how guests access your Main Event Studio video directly from the invitation
  5. Set up your RSVP form — enable RSVP collection in the editor. Add meal options (Chicken / Fish / Vegan) and a dietary notes field
  6. Upload your guest list — enter email addresses one by one or upload a spreadsheet. Paperless Post personalises each invitation with the guest's name
  7. Check the Coin cost — the running total appears in the top bar before you pay. Use the Coin Calculator to estimate your final cost
  8. Purchase Coins and send — Coin packs start at $12. Once sent, track opens, RSVPs, and meal responses from your dashboard
Free option: Paperless Post's "Flyer" format is free for up to 50 guests. Simpler in layout but still includes RSVP collection — good for smaller weddings or a budget send.

Option C — Free up to 100 guests · $72/year for more

RSVPify

The most powerful option for managing a large guest list. RSVPify gives you a private, invite-only event page with your video linked, real-time RSVP tracking, meal management, seating charts, and automated reminders. Free for up to 100 guests; $72/year unlocks advanced features and removes RSVPify branding.

Creating Your Event
  1. Create a free account at rsvpify.com
  2. Click "Create Event" and choose Wedding as the event type
  3. Fill in your event details — names, date, venue, time, dress code
  4. Link your video — in the event description, add a line like "A personal message from us" and link it to your video URL. You can also add it as a prominent button
  5. Set up your RSVP form — add meal choice as a custom question (Chicken / Fish / Vegan) and a free-text dietary notes field
  6. Enable invite-only access — under Privacy, turn on "Invite only." Only guests on your list can RSVP; anyone else who finds the link sees a closed form
  7. Add your guests — enter guests individually, in couples or families, or import from a spreadsheet. Assign plus-ones per household
  8. Send invitations — RSVPify can send personalised emails directly, or copy the event link and paste it into your own messages
  9. Monitor your dashboard — see attending, declined, pending, meal totals, and which guests haven't opened their invitation yet
  10. Send reminders — one click sends an automated reminder only to guests who haven't replied, without messaging anyone who already responded
  11. Export for your caterer — download a CSV with guest names and meal choices to hand directly to your venue
Free plan note: Supports up to 100 guests and all core RSVP features. Upgrade to $72/year to remove RSVPify branding from guest emails and unlock seating charts and advanced reminders.

Common Questions

We Hear These a Lot

Most email providers block or strip large video attachments, and even when they go through, most email clients won't play them inline. The reliable approach is always to upload to YouTube or Vimeo first, then share the link. Guests get a one-tap viewing experience and you avoid delivery failures.
No. A YouTube or Vimeo link plays directly in any browser on any phone or computer. No app, no download, no login required — just tap and watch.
Paperless Post focuses on the guest experience — each person receives an elegant personalised email invitation. RSVPify focuses on the host side — more powerful tools for tracking responses, managing the guest list, sending reminders, and exporting data for your venue. For most weddings, Paperless Post is the better experience for guests; RSVPify is better if you have a large list and want everything organised in one dashboard.
With RSVPify, enable "Invite only" in your event settings. Only guests you've added to your list can submit a response — anyone else who finds the link sees a closed form. Paperless Post handles this automatically since invitations are sent directly to individual email addresses.
Yes — both platforms show open tracking. Paperless Post shows per-guest detail (Anna opened hers; Jake hasn't). RSVPify on a paid plan lets you filter to "opened but not replied" so you know exactly who to follow up with before the RSVP deadline.
In RSVPify, click Export in your dashboard to download a CSV with every guest's name and meal choice — opens directly in Excel or Google Sheets. Paperless Post shows meal totals in your RSVP dashboard and also offers export. If you used the simple link method, you'll have tracked this manually in your own spreadsheet.
Questions? We're here to help →

Main Event Studio · All deliverables are digital · Videos designed for event screens, family sharing, and keepsake purposes